Accounting Coordinator

Office Manager / Accounting Coordinator | JTS Architects | Schaumburg, IL

JTS Architects is a growing architecture firm in Schaumburg with 40 years in business and 60–80 active projects across retail, quick-service restaurants, cannabis and more. We're looking for an Office Manager / Accounting Coordinator to keep our billing and our office running smoothly. This is a hands-on role at the center of a small, close-knit team.

What you'll do

• 🔹Prepare and send client invoices and manage project billing in QuickBooks Desktop across multiple company entities, each with its own bank account
• 🔹Handle accounts payable and receivable, including vendor and consultant payments and past-due follow-up
• 🔹Reconcile bank accounts and prepare monthly reports for our outside accountant
• 🔹Run payroll in ADP and support onboarding, benefits and PTO tracking
• 🔹Track state licensing, architecture board and Secretary of State requirements across multiple states
• 🔹Keep the office running: mail, deposits, supplies, filing and supporting the team day to day
• 🔹Help with marketing materials and website updates (a plus, not required)

What you bring

• 🔹Hands-on QuickBooks experience with billing/invoicing, AP and AR (Desktop preferred)
• 🔹Office management or administrative experience in a small business
• 🔹Strong Excel, organization and attention to detail
• 🔹A friendly, team-first attitude and comfort wearing many hats
• 🔹Nice to have: architecture, engineering or construction background; multi-entity accounting; ADP payroll; marketing or design skills

Why JTS

• 🔹$60K–$75K base (higher for exceptional experience), plus a year-end bonus
• 🔹Health insurance from day one, 401(k), 14 PTO days plus 5 sick days
• 🔹Flexible hours, with a remote day available after 90 days
• 🔹A growing firm with a fun, low-ego culture and team outings, where people stay

Additional Job Application Terms

• 🔹This job is part of LinkedIn’s Full-Service Hiring beta program. Eligibility is limited to candidates located in and performing services in the United States, excluding Alaska, Hawaii, Nevada, South Carolina, and West Virginia.
• 🔹We’re committed to making our hiring process as smooth and timely as possible. If you’re a potential fit, our team will reach out within two weeks. If you do not hear back in that time, we encourage you to explore other opportunities in the future.
• 🔹Do you agree to the additional job application terms outlined here:
• 🔹View LinkedIn Terms