Data Analyst - Invoicing / Excel

🏢Position Summary

The Invoicing Coordinator is responsible for the accurate and timely preparation, review, and processing of customer and vendor invoices. This role supports the company's financial operations by ensuring billing accuracy, maintaining data integrity, resolving invoice discrepancies and compliance. The ideal candidate possesses strong Excel skills, exceptional attention to detail, and the ability to perform high-volume, repetitive tasks with a high degree of accuracy and consistency. Success in this role requires strong organizational skills, a proactive problem-solving approach, and the ability to effectively manage multiple priorities in a fast-paced environment.

✅Key Responsibilities

• ✅Generate accurate and timely customer invoices utilizing billing systems.
• ✅Audit invoice data and apply customer-specific coding and billing requirements prior to submission.
• ✅Review, classify, and code vendor and utility invoices to ensure accurate processing and payment.
• ✅Apply a high level of attention to detail when reviewing invoices, coding transactions, validating supporting documentation, and ensuring billing accuracy.
• ✅Conduct thorough audits of billing data to identify and correct discrepancies before invoice submission.
• ✅Research, investigate, and resolve billing discrepancies, disputes, and payment-related issues.
• ✅Communicate with customers regarding invoice status, corrections, supporting documentation, and billing inquiries.
• ✅Maintain and update invoicing databases, records, and documentation to ensure data accuracy and compliance.
• ✅Analyze financial and billing data to identify variances.
• ✅Collaborate with Operations, Finance, Accounting, and other departments to validate and reconcile billing information.
• ✅Maintain reports, dashboards, and tracking tools to support business objectives.
• ✅Generate daily, weekly, and monthly billing reports and monitor key performance indicators.
• ✅Provide data-driven recommendations to improve billing accuracy, workflow efficiency, and financial performance.
• ✅Ensure compliance with company policies, customer requirements, and applicable financial controls…