In short
Dreamweaver Foundation is seeking a self-motivated, highly organized Event and Program Support Specialist to join our mission-driven team.
EXCEL
📋 About the job
🏢Position Summary
Dreamweaver Foundation is seeking a self-motivated, highly organized Event and Program Support Specialist to join our mission-driven team. Reporting to the Executive Director, this role keeps the organization’s day-to-day operations running smoothly and plays a vital part in advancing our mission: inspiring joy and dignity for aging adults by fulfilling dreams and creating meaningful moments.
The Event and Program Support Specialist provides comprehensive administrative support to the Executive Director and staff, including calendar management, correspondence, office organization, and database support, and plays a key role in event coordination, constituent communication, and office management. The ideal candidate is a self-starter who takes initiative, anticipates needs before they’re raised, and follows through without needing reminders, all while balancing multiple priorities in a fast-paced nonprofit environment.
✅Key Responsibilities
✅Provide proactive administrative support to the Executive Director and team, anticipating needs to keep the office running efficiently and programs and events on track
✅Coordinate events from start to finish, including preparation, logistics, and follow-up, taking ownership of assigned tasks through completion
✅Draft, proofread, and format correspondence and internal documents
✅Answer phone calls, greet visitors, and manage incoming and outgoing mail and correspondence
✅Serve as a warm, professional point of contact for constituents, partners, and staff
✅Manage calendars, schedule meetings, and coordinate appointments
✅Organize and maintain electronic and physical filing systems
✅Prepare reports and presentations and keep database/CRM records accurate and up to date
✅Oversee office organization, inventory, and supply ordering
✅Spot opportunities to improve our processes and systems, and bring forward ideas and solutions
✅What Success Looks Like
✅You take initiative. When you see something that needs to be done, you do it, or you raise it with a plan.
✅You’re trusted to manage your own workload, set priorities, and meet deadlines.
✅You follow through on your commitments, so the team can count on things getting done, and done well.
✅You bring energy and fresh ideas, always looking for ways to make our events, programs, and operations even better.
🎓Qualifications
🔹Education & Experience
🔹Bachelor’s degree or equivalent relevant experience