Human Resources Coordinator

🎓Desired Qualifications

• 🔹Bachelor’s degree or diploma in Human Resources, Business Administration, or related field preferred.
• 🔹Minimum two years’ experience in an HR or administrative support role.
• 🔹Basic knowledge of labor laws and HR procedures.
• 🔹Experience with employee documentation and records management.
• 🔹Familiarity with HR systems and basic payroll coordination preferred.
• 🔹Ability to work flexible schedules when operationally required.
• 🔹Skills and Abilities
• 🔹Strong organizational and administrative skills.
• 🔹Good communication and interpersonal ability.
• 🔹Ability to handle confidential information professionally.
• 🔹Attention to detail and accuracy in documentation.
• 🔹Ability to support a multicultural workforce.
• 🔹Problem-solving and conflict-handling ability.
• 🔹Time management and prioritization skills.
• 🔹Basic computer and HR systems proficiency.
• 🔹Professional conduct and integrity.
• 🔹Team-oriented mindset.
• 🔹Key Targets
• 🔹Ensure accurate and timely HR documentation.
• 🔹Support smooth onboarding, offboarding and employee administration.
• 🔹Maintain organized employee records and compliance.
• 🔹Assist in staff welfare and communication.
• 🔹Support daily HR operational needs.
• 🔹Promote a professional and positive workplace environment.
• 🔹Pre-Opening Duties and Responsibilities
• 🔹Support the HR Manager in planning and executing all pre-opening HR activities in line with opening timelines and brand standards.
• 🔹Support high-volume recruitment for all operational and management roles, including posting jobs, reviewing applications, and scheduling interviews for the HR Manager and department heads.
• 🔹Track candidates, offers, and hiring progress against the pre-opening staffing plan and provide regular status updates to the HR Manager.
• 🔹Prepare offer letters, employment documents, and new hire packets using approved templates.
• 🔹Assist new hires with completing all onboarding paperwork and required documentation before their first day.
• 🔹Coordinate post-offer pre-employment checks in compliance with New York State and New York City law.
• 🔹Set up and maintain employee files, the HR system, and record-keeping processes for all new hires.
• 🔹Coordinate and facilitate pre-opening orientation and policy training for new employees, in partnership with the HR Manager.
• 🔹Schedule orientation sessions, prepare materials, track attendance, and collect signed policy acknowledgments from every employee.
• 🔹Support payroll setup and be…