In short
Voted one of Chicago’s Best Places to Work by the Chicago Tribune for the ninth year in a row, Clarity Partners is hiring!
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📋 About the job
Voted one of Chicago’s Best Places to Work by the Chicago Tribune for the ninth year in a row, Clarity Partners is hiring! Clarity Partners is seeking an Office Coordinator (Reception & Events) local to Chicago, IL . The Office Coordinator is energetic, thoughtful, and creative team player who will provide comprehensive support to executive and operational team members, as well as handle day-to-day office responsibilities. This role will report in a fully on-site setting.
✅Responsibilities
✅Greet visitors and clients with a professional and friendly demeanor while handling incoming and outgoing mail and packages.
✅Answer and direct phone calls, emails, and other inquiries.
✅Maintain and manage the office area to ensure a clean, organized, and welcoming space.
✅Ensure office supplies and kitchen are stocked and order necessary items when needed.
✅Ensure office organization is well-kept and routinely checked.
✅Assist with general office upkeep and any administrative tasks to support office operations.
✅Schedule meetings and appointments for clients, team members, and executives.
✅Coordinate conference room bookings and prepare meeting spaces.
✅Manage office calendars and ensure timely and efficient scheduling of appointments and events.
✅Provide clerical support to various departments as needed (filing, data entry, etc.).
✅Conceptualize and execute engaging internal and external events that boost team morale, culture, and cross-functional collaboration.
✅Lead end-to-end event planning for company gatherings, client events, and celebrations, managing creative vision, logistics, and flawless execution.
🎯Requirements
🔹High school diploma or equivalent required; associate's degree or higher preferred.
🔹2+ years of experience in a receptionist or front desk role, preferably in an office or IT consulting environment.
🔹2+ years of experience in event coordination and management.
🔹Excellent interpersonal and communication skills, with the ability to build relationships at all levels of the organization.
🔹Exceptional organizational and time management skills, with the ability to handle multiple priorities.
🔹Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Smartsheet.
🔹Comfortable using office equipment (phones, fax, copier, etc.).
🔹Ability to maintain a professional demeanor and appearance at all times.
🔹Strong problem-solving skills and a proactive attitude.