Pay · estimate~$33 – $43/hrMarket rate · not set by employer
PostedNov 15, 2026
LevelMid level
In short
Role Overview The Operations & Administrative Specialist supports the company's day-to-day operations and administrative functions while helping improve internal processes…
📋 About the job
Role Overview The Operations & Administrative Specialist supports the company's day-to-day operations and
administrative functions while helping improve internal processes, systems, and workflows. This
is a hands-on, cross-functional role requiring strong organization, follow-through,
problem-solving, and comfort with technology.
✅Responsibilities
✅Administrative & Executive Support
✅Manage calendars, scheduling, meetings, and Zoom coordination.
✅Monitor and respond to company email inquiries.
✅Assist leadership with special projects and time-sensitive requests.
✅Maintain internal knowledge bases, company records, and internal resources.
✅Reporting & Sales Operations
✅Maintain operational reports, spreadsheets, and dashboards.
✅Gather and organize data from company systems and prepare updates for leadership.
✅Assist with sales operations, CRM management, payment-status inquiries, and tracking outstanding items.
✅Operations & Process Improvement
✅Help streamline repetitive tasks and improve operational efficiency.
✅Identify process inefficiencies and recommend practical improvements.
✅Coordinate with employees, vendors, clients, and service providers to keep work
✅moving.
✅Coordinate day-to-day operations, projects, deadlines, and outstanding tasks.
✅Systems & Technology
✅Maintain and support company systems, including Zoho, Google Workspace, RingCentral, Gusto, Zoom, Trello, and Stripe/payment platforms.
✅Assist with software implementations, updates, migrations, and workflow changes.
✅Provide staff support for routine technology and software questions.
✅Help maintain accurate information across company systems and assist with basic
✅automation.
✅Recruiting & Employee Support
✅Manage Indeed and LinkedIn Recruiter, source candidates, and maintain the applicant pipeline.
✅Coordinate and conduct initial interviews.
✅Assist with employee onboarding and training on company systems.
✅Assist with payroll, benefits, employee records, and routine compliance administration through Gusto and related providers.
✅Provide backup support for property inspection pipeline and inspector recruiting.
🎓Qualifications
🔹4+ years of experience in operations, administration, executive assistance, project coordination, or a similar role.
🔹Excellent organizational, communication, and time-management skills.