Administrative Assistant

🏢GENERAL SUMMARY OF POSITION

The Administrative Assistant/Receptionist will provide general office support with a variety of clerical activities to ensure the efficient day-to-day operations of the corporate front office. The role will also provide administrative support to the President & Leadership Team and provide assistance to other internal departments.

✅CORE & ESSENTIAL FUNCTIONS

• ✅Serve as front desk receptionist, including greeting visitors, handling incoming and outgoing mail, answering phones as needed and maintaining a tidy and professional reception area
• ✅Accurate digital filing of documents, ordering office supplies, and daily shredding of confidential documents
• ✅Schedule appointments and meetings as requested and assist other departments (marketing, sales, accounting, operations, etc.) with administrative support as needed
• ✅Assist with human resources functions including but not limited to applicant screening, interviewing scheduling and any other human resources duties as assigned
• ✅Coordinating catering for special meetings and events
• ✅Scheduling translators as needed
• ✅Develop and maintain an effective and positive business relationship with co-workers, customers, potential customers, sales representatives, and outside vendors
• ✅All other duties as assigned.

🎓QUALIFICATIONS & SKILLS

Minimum three years’ work experience in an office setting or customer-focused position (sales, customer service, logistics, scheduling, inventory control, etc.). Must be willing to answer incoming phone calls in a pleasant, professional manner. Proficient in all Microsoft office products including Word and Excel, as well as learning our in-house order entry system. Ability to handle multiple tasks with exceptional organization skills in a fast-paced office environment. Exceptional phone and written skills to relay information in a concise, professional manner. Must possess analytical abilities, detailed record keeping, accuracy and ability to follow through with customer needs. Ability to work with all levels of the company and communicate with diverse groups. Must possess the technical ability to understand our product line and product applications. Must be results-orientated and able to work both independently and within a team environment. Must possess excellent verbal and written communication skills. Proficiency in using Microsoft Office Suite applications and contact management software. Adherence to health and safety regulations (e.g., use of pr…