In short
Seattle Corporate Search is recruiting an Administrative Associate / Operations Analyst for a confidential, established, privately owned real estate investment firm in Bellevue…
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📋 About the job
🏢About the Company
Seattle Corporate Search is recruiting an Administrative Associate / Operations Analyst for a confidential, established, privately owned real estate investment firm in Bellevue, WA.
The organization manages a diverse portfolio of real estate investments and offers a collaborative, supportive environment where employees are encouraged to take initiative, solve problems, and contribute to the company's continued growth.
🏢About the Role
Administrative Associate / Operations Analyst
Bellevue, WA | Full-time | On-site
✨$80,500–$85,000 annually + Bonus
✨We're looking for a proactive, detail-oriented professional who enjoys solving problems, managing multiple priorities, and supporting business operations across several departments.
✨This position goes beyond traditional administrative support. You'll work closely with leadership to coordinate projects, analyze operational and financial information, improve processes, and support asset management activities.
✨The ideal candidate is someone who takes ownership of their work, anticipates needs before being asked, and thrives in a fast-paced environment. This opportunity also offers a potential career path toward an Associate Asset Manager position.
✅Responsibilities
✅Support daily operations and projects across asset management, property management, accounting, finance, and other business functions.
✅Review and analyze property management reports for accuracy and completeness.
✅Process vendor invoices, payables, and related accounting documentation.
✅Coordinate projects, track vendor progress, and manage contracts and supporting documentation.
✅Assist with annual commercial property reconciliations, budget projections, and financial reporting.
✅Develop and maintain standard operating procedures, forms, and internal processes.
✅Identify opportunities to improve workflows, increase efficiency, and streamline operations.
✅Support recurring weekly, monthly, quarterly, and annual reporting requirements.
✅Coordinate scheduling, communications, and administrative activities across departments.
✅Assist with employee onboarding, including documentation, equipment, and orientation coordination.
✅Support risk management reviews and annual insurance renewal activities.
✅Prepare internal communications, reports, and presentations for leadership.
✅Utilize technology and AI tools to support automation and process improvements.