Executive Assistant

💼Job Title: Executive Assistant

Monthly Pay: $3,932 - $5,682 USD per month

🏢Summary

An executive request arrives by email, gets clarified, scheduled, tracked, and closed with a clear update. The Executive Assistant provides administrative support that helps executives stay prepared and keeps everyday commitments from being missed. This position sits within the administrative support team, works under an administrative team lead, and collaborates with executives, department contacts, and external meeting participants. The position is fully remote, with work from home in Maryland, United States, and all responsibilities are completed through desk-based systems. The role requires a 40-hour weekly commitment. Working days and shift times may vary.

✅Job Responsibilities

• ✅Review incoming executive requests through shared email and assigned task lists, identify the requested outcome, and confirm missing details before arranging next steps.
• ✅Check requested dates, participant availability, meeting purpose, and preparation needs using a scheduling and calendar tool such as Microsoft Outlook, flagging conflicts before sending invitations.
• ✅Maintain executive calendars, update invitations when plans change, and communicate confirmed arrangements to participants so everyone receives consistent information about the meeting.
• ✅Prepare meeting agendas from executive instructions, assemble reference materials, and check that participants receive the correct links and current versions before each meeting.
• ✅Draft routine correspondence and meeting notes using a word processor such as Google Docs, checking names, dates, wording, and formatting before requesting approval.
• ✅Research travel options, compare routes and accommodation details, and prepare proposed itineraries for approval without making independent decisions outside assigned purchasing permissions.
• ✅Organize submitted expense receipts, enter details into expense reports, and ask the executive to clarify missing information before forwarding reports for internal review.
• ✅Track assigned requests, owners, deadlines, and progress using a project management tool such as monday.com, keeping the task history clear for team handoffs.
• ✅Follow up on unanswered requests and approaching deadlines, escalating calendar conflicts, unclear priorities, or delayed approvals to the administrative team lead with relevant context.
• ✅Close completed requests after confirming the outcome; quality is judged by a…