Portfolio Operations Associate

🏢About Frontline Real Estate Partners

Frontline Real Estate Partners is a growing commercial real estate services firm specializing in property management, receiverships, brokerage, traditional and distressed real estate. Headquartered in Deerfield, Illinois, Frontline manages a diverse portfolio of commercial and multifamily properties throughout the Chicago area and across the country. Our portfolio includes retail, office, industrial, and multifamily properties, with a significant concentration in court-appointed receiverships, lender-controlled assets, and other complex real estate assignments.

🏢Position Overview

Frontline is seeking a highly organized, detail-oriented, and proactive Portfolio Operations Associate to support the operational infrastructure of our growing property management platform. This position plays a key role in coordinating property transitions, maintaining accurate property information, tracking critical deadlines, and ensuring that recurring administrative and operational responsibilities are completed across our portfolio.

Working closely with our Property Management, Accounting, and Leadership teams, the Portfolio Operations Associate will take ownership of assigned processes, coordinate with outside service providers, and proactively follow through on outstanding items.

The ideal candidate is someone who enjoys managing multiple priorities, improving processes, solving problems, and keeping a fast-paced organization running efficiently.

✅Key Responsibilities

• ✅Property Onboarding & Offboarding
• ✅Coordinate the administrative onboarding of new properties, including collecting property records, vendor information, utility accounts, insurance documentation, and other transition materials.
• ✅Maintain and drive onboarding checklists, ensuring outstanding items are tracked and completed.
• ✅Coordinate with Property Management and Accounting on property setup, banking, reporting systems, and operational transitions.
• ✅Assist with property offboarding, including utility terminations, vendor notifications, record transfers, and closeout documentation.
• ✅Utilities & Recurring Property Services
• ✅Coordinate and track utility account setups, transfers, terminations, and service issues across the portfolio.
• ✅Maintain accurate utility account information and assist with resolving billing or account discrepancies.
• ✅Work with inte…